What is MailMaestro?
MailMaestro is an AI email assistant for Outlook and Gmail that drafts, replies to and summarizes emails for busy professionals. It is made by MaestroLabs, which also offers TeamsMaestro, an AI meeting assistant, and a bundle of the two called Maestro Duo. It is one of the most popular AI add-ins for Microsoft Outlook.
MailMaestro sits inside your inbox instead of a separate app. You can ask it to write a new email from a few bullet points, reply to a thread in the right tone, improve a draft you wrote, or summarize a long thread and its attachments. Paid plans add smart meeting scheduling and, in Outlook, a priority inbox and reminders. The company says it anonymizes data before sending it to language models and is SOC 2 Type II, GDPR and HIPAA compliant. Sales teams, managers and non-native English writers use it to get through email faster and sound more professional.
Main Features
- Compose new emails from short notes or bullet points.
- Reply to threads in a chosen tone and length.
- Improve and rewrite drafts you have already written.
- Summarize long threads and attachments on paid plans.
- Schedule meetings from email with smart scheduling.
- Prioritize important email and set reminders in Outlook.
- Share email templates across a team on the Team plan.
How to Get Started with MailMaestro
- Install MailMaestro from the Microsoft AppSource store or the Chrome Web Store for Gmail.
- Sign in with your work email; no credit card is needed.
- Open an email and click MailMaestro to reply, or start a new message.
- Use the 14-day full trial to test summaries and other paid features.
MailMaestro Pricing
The Free plan includes compose, reply and improve, limited to 3 AI requests per week, after a 14-day trial of full features. Professional and Team cost $12 per seat per month billed annually or $15 monthly. Maestro Duo, which adds the TeamsMaestro meeting assistant, costs $25 per seat per month, and Enterprise is custom.
Who Should Use It?
- Outlook users in corporate teams.
- Sales and account managers who send many client emails.
- Non-native English speakers who want polished emails.
- Managers who need quick summaries of long threads.
MailMaestro Alternatives
- Fyxer AI: also sorts your inbox and writes replies automatically
- Grammarly: writing help across every app, not only email
- Superhuman: a full email client with built-in AI
Frequently Asked Questions
Is MailMaestro free?
Yes, MailMaestro has a free plan with 3 AI requests per week. Paid plans start at $12 per seat per month billed annually.
Does MailMaestro work with Outlook?
Yes. MailMaestro works as an add-in for Outlook on desktop, web and Microsoft 365, and also supports Gmail.
Is MailMaestro safe for work email?
MailMaestro says it anonymizes data before sending it to AI models and is SOC 2 Type II, GDPR and HIPAA compliant. It also states that models do not train on your private data.