What is Reclaim.ai?
Reclaim.ai is an AI calendar assistant that auto-schedules tasks, habits, focus time and meetings in Google or Outlook Calendar for busy teams. It is part of Dropbox, which acquired it in 2024, and the company says it has more than 600,000 users across about 70,000 companies.
Instead of a fixed schedule, Reclaim treats your calendar as flexible: it books time for tasks and routines, then moves them automatically when a new meeting lands, while protecting focus time. Smart Meetings find the best slot for recurring team meetings, and scheduling links work like a Calendly alternative. It is used by knowledge workers who want time for deep work, managers juggling one-on-ones and teams coordinating across time zones.
Main Features
- Blocks focus time and defends it as your week fills up.
- Schedules tasks from Asana, Todoist, Jira, ClickUp and Linear on your calendar.
- Reserves flexible time for habits such as lunch, exercise or email.
- Finds the best time for recurring team meetings automatically.
- Adds buffer time for breaks and travel between events.
- Syncs multiple calendars so personal and work events block each other.
- Shares scheduling links for booking external meetings.
How to Get Started with Reclaim.ai
- Sign up at reclaim.ai with your Google or Microsoft account.
- Set your working hours and focus time goals.
- Add habits and connect a task app such as Todoist or Asana.
- Let Reclaim schedule your week and adjust priorities as needed.
Reclaim.ai Pricing
The Lite plan is free for one user with focus time, habits, smart meetings and one week of scheduling. Starter costs $10 per seat per month and Business $15 per seat per month, with longer scheduling ranges and more agents, and annual billing is 20% cheaper. Enterprise starts at $22 per seat per month, with SSO and SCIM.
Who Should Use It?
- Knowledge workers who struggle to find time for deep work.
- Managers with many recurring one-on-ones.
- Freelancers balancing personal and client calendars.
- Remote teams scheduling across time zones.
- People who track tasks in Asana, Todoist or Jira.
Reclaim.ai Alternatives
- Motion: combines AI scheduling with full project management
- Akiflow: better for manual time blocking from a task inbox
- Calendly: simpler if you only need booking links
Frequently Asked Questions
Is Reclaim.ai free?
Yes. The Lite plan is free for one user. Paid plans start at $10 per seat per month for longer scheduling ranges and more features.
Does Reclaim.ai work with Outlook?
Yes. Reclaim works with both Google Calendar and Outlook Calendar.
Reclaim.ai vs Motion: which is better?
Reclaim is cheaper and better for protecting habits and focus time. Motion is better if you want project management and scheduling in one app.
Who owns Reclaim.ai?
Dropbox owns Reclaim.ai after acquiring it in 2024. It still runs as its own product.