What is Motion?
Motion is an AI productivity platform that combines a calendar, task manager, project manager, docs and a meeting notetaker. Its AI prioritizes your tasks by deadline, priority and duration, then time-blocks them on your calendar and re-plans automatically when things change, for anyone from solo users to 1,000-person businesses.
To-do lists do not tell you when to do the work, so deadlines slip. This tool treats your calendar as the plan: it slots every task around meetings, tracks dependencies, and predicts when each project will finish, alerting you when one goes off track. It also turns meeting notes and docs into tasks, replacing separate schedulers, notetakers and project apps with one subscription.
Main Features
- Auto-schedules tasks on your calendar by priority, deadline and duration, and re-plans your day when anything changes.
- Generates whole projects with tasks, deadlines, assignees and stages from a description and attached docs.
- Records meetings with an AI notetaker that writes summaries, action items and follow-up emails.
- Includes docs, wikis and notes, and turns messy notes into organized tasks.
- Converts standard operating procedure docs into reusable workflows that assign work automatically.
- Predicts project finish dates from team capacity, with dashboards, Gantt charts and time tracking.
- Integrates with Zoom, Google Meet, Teams, Gmail, Outlook, Slack, HubSpot, Salesforce and Zapier, and offers an API.
- Has iOS, Android and desktop apps and is SOC 2 Type 2 compliant.
How to Get Started with Motion
- Start a free trial at usemotion.com and connect your Google or Outlook calendar.
- Add tasks with deadlines and durations, or describe a project for AI to build.
- Let the AI time-block your week, then adjust priorities as needed.
- Invite teammates and connect meeting tools so notes and tasks flow in automatically.
Motion Pricing
Paid plans start with a free trial you can cancel anytime. Pro AI is listed at $19 per seat per month and Business AI at $29, with monthly or annual billing (annual saves up to 33%).
Who Should Use It?
- Busy professionals who struggle to fit tasks around meetings
- Managers who want project ETAs without chasing updates
- Small agencies and teams replacing several separate apps
- People with ADHD or procrastination who benefit from a plan made for them
- Operations teams turning SOPs into repeatable workflows
Motion Alternatives
- Akiflow: task inbox with manual time blocking, less automation
- Routine: lighter calendar and task workspace for individuals
- Lindy AI: AI agents for email and admin work rather than planning
Frequently Asked Questions
Does Motion have a free plan?
No permanent free plan is listed. You can start with a free trial and cancel anytime, then choose Pro AI, listed at $19 per seat per month, or Business AI at $29 with added reporting and team features.
How does Motion schedule my day?
It weighs each task's priority, deadline, duration and dependencies, then time-blocks the work around your meetings. When something changes, such as a new meeting or a missed task, it re-plans the schedule automatically.
Is Motion secure?
The company states it is SOC 2 Type 2 compliant after an independent audit, and that all data is encrypted in transit and at rest. It also offers an API with documentation for connecting internal systems.