MrTechKing

1 min readFree

When2meet

When2meet is a free group scheduling tool: name an event, pick dates and hours, share the link, and everyone marks when they are available, with no sign-up.

// at a glance

Is When2meet free?
Free. Yes. When2meet is free to use, with no paid plan.
Category
#Productivity
Website
when2meet.com ↗
Try When2meet ↗
When2meet logo

What is When2meet?

When2meet solves one problem: finding a time when a group can meet. You create an event by giving it a name, choosing specific dates or days of the week, and setting the earliest and latest hours. The site then gives you a link to send to everyone.

Each person enters a name and drags across a grid to mark when they are free. The combined grid darkens where more people overlap, so the best slot is easy to see. The site looks plain and has barely changed in years, which is much of its appeal to students and small teams: nobody has to make an account.

Main Features

  • Create an event from a single page with no account
  • Choose specific dates or generic days of the week
  • Set the earliest and latest times to offer
  • Time zone setting for the event
  • Drag on a grid to mark availability
  • Group view that shows where availability overlaps

How to Get Started with When2meet

  1. Go to when2meet.com and name your event.
  2. Select the dates or days of the week.
  3. Set the earliest and latest times and the time zone, then click Create Event.
  4. Share the event link with your group.
  5. Check the group grid for the darkest slot once people have replied.

When2meet Pricing

When2meet is free. There is no paid plan listed on the site and no account to create.

Who Should Use It?

  • Student groups and clubs
  • Small teams planning a meeting
  • Friends arranging a get-together
  • Anyone tired of scheduling by long message threads

When2meet Alternatives

  • Rallly runs date polls so a group can vote on when to meet.
  • Calendly lets people book a time from your calendar through a link.
  • Cal.com is an open source scheduling tool with booking pages.

Frequently Asked Questions

Is When2meet free?

Yes. It is free to use and needs no account.

Do people need to sign up to respond?

No. They open the link, type a name and mark their times.

Can I use it without specific dates?

Yes. Choose days of the week instead of dates, which suits regular meetings.

Does When2meet book the meeting for me?

No. It shows when people are free. You still pick the slot and tell everyone.

Try When2meet